The Vice-Presidency of the Republic of Burundi has initiated an Open National Tender, N° DNCMP/ 115 / F /2026-2027, seeking bids for the supply of office material for the 2026-2027 fiscal year. This significant procurement effort aims to ensure the smooth operation of the Vice-Presidency's offices throughout the upcoming financial period. The tender was officially published on September 2, 2026, marking the commencement of the bidding process. Funding for this essential acquisition is sourced directly from the State General Budget, specifically allocated to the Vice-Presidency for that fiscal period of 2026-2027. Interested parties must submit their sealed offers by September 21, 2026, at 10:00 AM local time, adhering to the strict deadlines set forth by the procurement authority.
Tender Details and Procedures
The procurement process for the required office supplies follows an Open National Tender procedure, a framework established under Article 62 of Burundi's Public Procurement Code. This ensures a transparent and competitive bidding environment for all potential suppliers. Interested bidders can consult the full tender document on a daily basis during standard business hours, specifically from 7:30 AM to 3:00 PM, allowing ample opportunity to review all requirements and specifications. Obtaining the complete tender document requires a non-refundable payment of Fifty Thousand Burundian Francs (50,000 Fbu). This fee must be remitted to account number CC10003, which is held at the Bank of the Republic of Burundi, ensuring a standardized process for document acquisition.
The tender specifies that all required office supplies are grouped together as a single lot, meaning bids must encompass the entire range of items requested rather than individual components. This approach simplifies the procurement process for the Vice-Presidency and ensures a single, full supplier for all office material needs. Following a successful bid, the chosen supplier will be responsible for the delivery of all specified supplies within a strict timeframe. Delivery is mandated within 30 days, calculated from the date the supplier receives the final market notification letter from the Vice-Presidency. This stringent timeline ensures a timely provision of materials, key for the operational readiness of the Vice-Presidency for the upcoming fiscal year.
Financial and Commitment Terms
The specific budget line item designated for this procurement is 02 00 001 002 63210 11 000 011301, identified as "Achat et Fourniture de Bureau," which translates to "Purchase and Supply of Office." This precise allocation shows the detailed financial framework supporting the tender and notes the importance placed on securing these essential supplies. For their offers to be considered valid and demonstrate serious intent, prospective bidders are required to furnish a submission guarantee amounting to One Million Burundian Francs (1,000,000 Fbu). This guarantee serves as a commitment from the bidder during the tender process, ensuring compliance with the terms and conditions. All bidders must ensure that their submitted offers remain binding for a period of 90 calendar days. This commitment period commences from the stipulated deadline for offer submission, providing sufficient time for the Vice-Presidency to thoroughly evaluate all proposals, conduct due diligence, and make an informed selection without pressure. The financial terms and commitment duration are standard requirements for public tenders in Burundi, aiming to ensure serious participation and stability throughout the procurement process, ultimately safeguarding public funds and ensuring efficient service delivery.
Key Dates and Deadlines
The timeline for this Open National Tender is clearly defined to facilitate a smooth and efficient selection process. Offers for the tender will be opened publicly on September 21, 2026, at 10:30 AM local time. This public opening will immediately follow the submission deadline for bids, which is set for 10:00 AM on the same day, ensuring that all submitted offers are accounted for. This transparent process allows for public scrutiny and fairness in the selection of a supplier for the Vice-Presidency's office material needs for the 2026-2027 fiscal year, reinforcing accountability in government procurement.
