The Direction des Titres Fonciers et du Cadastre National has officially launched an Open National Tender (AA0N) for the supply of LAP TOP computers and archive filing material. This significant procurement initiative, referenced under the designation N° DNCMP/167/ F/ 2026-2027, saw its tender notice published on 18/9/2026. Through this publication, the Direction des Titres Fonciers et du Cadastre National is actively inviting all eligible bidders to participate in the competitive process. This vital market is entirely financed by the State of Burundi, utilizing funds drawn from the ordinary budget specifically allocated for the 2026-2027 fiscal year. The launch of this tender shows the government's commitment to enhancing the operational capabilities of its key institutions.
The entire tender process is being meticulously conducted as an Open National Tender (AON), strictly adhering to the established guidelines and regulations set forth in the Public Procurement Code of Burundi. This adherence ensures transparency, fairness, and equal opportunity for all prospective participants. Bidders are required to submit their full offers by the firm deadline of 07/10/2026 at 9:00 AM sharp. Following this submission deadline, the opening of these offers is precisely scheduled to take place on the very same day, 07/10/2026, commencing at 9:30 AM local time. This tightly scheduled timeline emphasizes the urgency and structured nature of the procurement.
Tender Details and Scope
The tender specifies that the required supplies are clearly divided into two distinct lots, allowing for specialized bidding and delivery. Lot 1 is specifically designated to encompass laptop machines, addressing the technological needs of the Direction des Titres Fonciers et du Cadastre National. Lot 2, conversely, is exclusively dedicated to archive filing material, key for the systematic organization and preservation of records. All required supplies, once a contract is awarded, must be delivered within a maximum period of 30 calendar days. This delivery timeframe is calculated precisely from the date of receipt of the signed contract, ensuring prompt acquisition of the necessary materials.
The Direction des Titres Fonciers et du Cadastre National will serve as the designated and sole place for both the measurement and final delivery of all procured materials. This centralized approach simplifies logistics and oversight. Bidders are explicitly instructed to submit their offers directly to the Direction des Titres Fonciers et du Cadastre National, which is conveniently located at Quartier INSS, 2ème Palais de la Justice. This specific address ensures that all submissions reach the correct department for evaluation. As previously noted, the official opening of offers is scheduled to occur on October 7, 2026, marking a critical phase in the tender process. The procurement aims to bolster the institution's infrastructure, providing essential tools for its daily operations and long-term archival needs.
Eligibility and Bid Requirements
Participation in this Open National Tender is broad, extending to all natural and legal persons who are capable of satisfying the stipulated legal, technical, and financial conditions outlined in the tender documents. This inclusive approach encourages wide participation from qualified entities. Conversely, strict exclusion criteria are in place: bidders subject to the incapacity rules explicitly outlined in Article 161 of the Public Procurement Code are unequivocally excluded from participating. This regulatory measure prevents entities with a history of non-compliance or legal impediments from engaging in public procurement. Any bidder who has previously defaulted on a contract with the Direction des Titres Fonciers et du Cadastre National will also be barred from participation, reinforcing accountability and ensuring reliable partnerships.
Offers submitted for the tender will remain valid and binding for a substantial period of 90 days. This validity period is calculated from the final deadline for bid submission, providing ample time for evaluation and decision-making by the procuring entity. To further ensure the seriousness and commitment of the offers, a bid security is mandatorily required for each lot. For Lot 1, which specifically covers laptop machines, the bid security is set at 1,000,000 FBU. For Lot 2, pertaining to archive filing material, the required bid security is 500,000 FBU. These security deposits are designed to protect the Direction des Titres Fonciers et du Cadastre National from frivolous bids and to ensure that selected bidders honor their commitments. It has also been explicitly specified that no preference margin will be granted to eligible bidders during the full evaluation process, guaranteeing a level playing field for all participants.
Procurement Process and Dossier Acquisition
The full tender dossier, containing all necessary details, specifications, and conditions for participation, is readily available for acquisition at the headquarters of the Direction des Titres Fonciers et du Cadastre National. Prospective bidders interested in submitting an offer can obtain this key document for a non-refundable fee of Fifty thousand Burundian Francs (50,000 FBU). This fee covers the administrative costs associated with the tender process. This payment must be diligently deposited into the non-fiscal revenue transit account n°CC10003, maintained at the Banque de la République du Burundi. This specific payment channel ensures proper financial tracking and accountability for the dossier fees.
For interested parties who wish to review the tender documents thoroughly before committing to a purchase, the dossier is made available for consultation. This consultation can be done on working days, providing flexibility for potential bidders to assess the requirements. The dossier is available for consultation from 7:30 AM to 3:30 PM local time, allowing ample opportunity for detailed examination. The Direction des Titres Fonciers et du Cadastre National has sternly emphasized that any offers submitted after the stipulated deadline of 07/10/2026 at 9:00 AM will not, under any circumstances, be considered for evaluation. This strict adherence to deadlines is a cornerstone of the transparent and fair procurement process.
The opening of the submitted offers is officially scheduled to occur in one of the designated rooms at the Direction des Titres Fonciers et du Cadastre National. This public opening event will follow immediately after the submission deadline, ensuring complete transparency in the procurement of LAP TOP computers and archive filing material. The presence of bidders or their representatives is encouraged during this opening session, further contributing to the integrity of the process. This careful procedure, from publication to offer opening, reflects the institution's commitment to securing high-quality supplies through a fair and competitive bidding environment, ultimately benefiting the State of Burundi and its citizens by enhancing public service capabilities.