The Ministry of Public Health launched a tender on September 22, 2026, for the supply of office and hygiene materials essential for its Universal Health Coverage Program (PASU). This initiative, formally announced on 22/09/2026, seeks to procure vital supplies to support the program's operations. Offers for the tender, designated DAO N/Réf.634/1007/F/ARHMF/2026 -2027, are to be submitted in a sealed envelope to the Secretariat of the Head of Action for Human Resources, Materials, and Finance by October 15, 2026, at 9:30 AM local time. The deadline for submitting offers is firm, with all submissions due by this specified time. Public opening of offers will occur on the same day, October 15, 2026, at 10:00 AM. The market, financed by the State General Budget for fiscal year 2026-2027, is divided into two lots: Lot 1 for office materials and Lot 2 for hygiene materials. This financial backing from the State General Budget for the 2026-2027 fiscal year shows the government's commitment to the Universal Health Coverage Program.
Tender Details and Procedures
The tender notice, referenced as N/Réf.634/1007/F/ARHMF/2026 -2027, specifies that the market award procedure will follow a National Open Tender format. This process aligns with Article 62 of the Public Procurement Code, ensuring a transparent and competitive selection process. Participation in the tender is open to all individuals or legal entities capable of demonstrating the necessary legal, technical, and financial capacities, fostering broad engagement from qualified suppliers.
Evaluation criteria for the submitted offers encompass administrative, technical, and financial aspects. These full criteria are designed to ensure that the selected bidders meet all requirements for successful execution of the contract. According to Article 183 of the Public Procurement Code, the failure to present required elements or non-compliance with technical and financial specifications will serve as an exclusive exclusion criterion, emphasizing the importance of careful preparation. All offers must be written in French and must utilize the template provided by the Ministry. This standardization ensures consistency and ease of evaluation. Bidders are also required to ensure their offers are paginated, initialed, and include a full table of contents, further contributing to organizational clarity. Offers must be clearly marked: 'Offer for the supply of office and hygiene materials for the Universal Health Coverage Program, DAO N/Réf.634/1007/F/ARHMF/2026 -2027, to be opened only in public session'. This specific marking is key to prevent premature opening and ensure the integrity of the bidding process.
Any questions concerning the tender must be submitted in writing before the final deadline for offer submission. This allows the Ministry to provide clarifications to all potential bidders in a fair and equitable manner. Bidders will remain bound by the terms of their offers for a period of 90 calendar days, calculated from the offer submission deadline, providing a sufficient window for evaluation and contract award.
Acquiring Tender Documents
The tender document for the Universal Health Coverage Program supplies can be acquired directly from the Ministry of Public Health. Prospective bidders can obtain the necessary paperwork at the Ministry's offices located on Avenue Pierre NGENDANDUMWE, BP 1820 Bujumbura. The documents are available for consultation during standard working hours, specifically from 7:30 AM to 3:30 PM on official working days. This schedule ensures accessibility for all interested parties.
A non-refundable fee of Fifty Thousand Burundian Francs (50,000 Fbu) is required to obtain the tender document. This payment must be processed through a specific financial channel. Bidders are instructed to make the payment to account n° CC 10003. This account is held at the Bank of the Republic of Burundi and is registered under the name of OBR, ensuring proper financial tracking and accountability for the tender process.
Financial Guarantees and Lots
Bidders are required to provide financial guarantees as part of their submissions. These bid guarantees serve as a commitment from the bidders to their proposals and to enter into a contract if selected. For Lot 1, which covers office materials, a bid guarantee of 470,000 Burundian Francs is mandated. Lot 2, designated for hygiene materials, requires a bid guarantee of 170,000 Burundian Francs. These guarantees ensure the commitment of the bidders to their proposals and provide a measure of security for the contracting authority.
The public opening of offers is scheduled for October 15, 2026. This event will take place at 10:00 AM local time, following the deadline for offer submissions at 9:30 AM on the same day. This public session allows for transparency in the opening of all submitted offers. The tender is structured into two distinct lots to facilitate specialized procurement. Lot 1 encompasses office materials, while Lot 2 is dedicated to hygiene materials. This division allows for focused evaluation and sourcing within each category of supplies, ensuring that specialized suppliers can bid on the lots for which they are best suited, ultimately optimizing the procurement process for the Universal Health Coverage Program.