L’Office pour le Développement du Café du Burundi (ODECA), known by its acronym ODECA, has initiated a national open tender for the supply of office materials for the 2026-2027 campaign. The announcement, titled "AVIS D’APPEL D’OFFRES OUVERT NATIONAL N° DNCMP/ 76 / F /2026-2027 POUR LA FOURNITURE DES MATERIELS DE BUREAU DE L’ODECA ; CAMPAGNE 2026-2027," was published on August 21, 2026. This publication date marks the official commencement of the bidding period for interested suppliers. The tender, covering the 2026-2027 campaign, will be conducted via a National Open Tender (Appel d’Offres Ouvert National, AOON) as defined in the Public Procurement Code of Burundi. This method ensures a competitive and transparent process for all participants. Bids are scheduled to be opened on September 9, 2026.
Tender Details and Requirements
The tender for office supplies, which is for the 2026-2027 fiscal year, will be financed entirely from ODECA's own funds. This direct funding mechanism shows the institution's commitment to ensuring the continuity of its operations. Prospective bidders are required to deliver the supplies within a maximum period of forty-five (45) calendar days, calculated from the date of the contract award. This delivery timeframe is key for the timely provision of necessary materials to ODECA.
To obtain the complete tender documents, interested parties must pay a non-refundable fee of one hundred thousand Burundian Francs (100,000 FBU). This fee covers the administrative costs associated with processing the tender applications. Additionally, a bid security of one million (1,000,000 FBU) is mandated for all submissions. This guarantee aims to ensure the seriousness and commitment of the bids received by ODECA, protecting the institution from frivolous or non-serious proposals. The submitted offers will remain valid for a period of 90 calendar days, commencing from the official date of the bids' opening. These conditions are standard for national tenders of this nature in Burundi, designed to ensure fairness, transparency, and commitment from participating companies in the public procurement process.
Procurement Process and Timeline
Bids for the tender will be opened on September 9, 2026, at 10:30 AM local time. The opening ceremony will take place in the meeting room at ODECA's headquarters, allowing for the presence of bidders or their authorized representatives. This public opening ensures transparency in the procurement process, allowing all parties to witness the submission and initial review of proposals.
Additionally, prospective suppliers are required to present samples of their proposed office supplies. These samples will be available for review every Thursday, specifically between 10:00 AM and 12:00 PM precise. Consultations for these samples will be conducted at ODECA's procurement office, located at its main headquarters. This provision allows ODECA to assess the quality, specifications, and suitability of the materials offered by the bidders, ensuring that the procured items meet the required standards.
Background on ODECA
L’Office pour le Développement du Café du Burundi (ODECA) is a prominent national institution in Burundi, central to the country's coffee sector. Headquartered in Bujumbura, specifically at Blvd de la Tanzanie N°87 in the zone Buyenzi, ODECA plays a critical role in the oversight and development of Burundi's coffee industry. Its operations are vital for the economic infrastructure, particularly concerning agricultural exports. The institution manages various aspects of coffee production and trade, including quality control, marketing, and support for coffee farmers. As a key economic player, ODECA often engages with other national entities such as the Banque Burundaise pour le Commerce et l’Investissement S.M (BBCI), the Banque de la République du Burundi (BRB), the Office Burundais des Recettes (OBR), and the Institut National de Sécurité Sociale (INSS) in its financial and operational dealings. Its activities underpin a significant portion of Burundi's agricultural economy, contributing to national revenue and supporting numerous livelihoods.